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Executive Administrative Coordinator

Bookkeeper | coordinator | notary

I am a seasoned Executive Administrative Coordinator with ​over 15 years of experience in coordination and bookkeeping, ​as well as a mom of two. I focus on connecting with individuals ​and small businesses to help them grow and succeed. My ​favorite part of working with individuals and small businesses ​is establishing connections and relationships, especially in our ​local communities.


If you're here, then you're probably looking for some help. ​I can provide managed bookkeeping services as well as ​document control for your industry specific projects to aid in ​the coordination between your vendors and clients, and event ​coordinator for wayfinding and presentations.

Working for individuals and small businesses allows me to ​help strengthen bonds in our community as well as help you ​succeed!


Hello!

My Services

Working with many types of businesses over ​the years gives me a unique skillset which ​enables me to be a key part of your small ​business’s or individual's success.


Review my base services that are available to ​you or your business. Working closely with ​you, we will design an "a la cart" service ​package to cater to the unique needs of you ​or your small business.

  • QuickBooks + Quicken Bookkeeping
  • Customized Reports + Financial Statements
  • Bank Reconciliation
  • Oregon Notary Services
  • Portland Metro Area Mobile Notary

Coordinator

Project Coordinator

  • Company Start-up
  • Document Control
  • Contract Preparation


Event Coordinator

  • Wayfinding
  • Reimagining Memories with Presentations
  • Photo Digitalizing and Capturing

Bookkeeping

As a bookkeeper I want your business to succeed ​and grow to its fullest potential. With my background ​in Project Coordination and Administration, I see ​your bookkeeping from a different perspective than ​an accountant. I don't work off one-size fits all ​accounting. I create a chart of accounts and reports ​to your needs, as I understand the flow of your ​business. Whether you are a small property owner, ​subcontractor to a small business owner, we will find ​what is best for you to understand your money.

Accounting Software

  • QuickBooks Desktop
  • Quicken

Chart of Accounts + Reports

  • Working with your unique business we will create a ​chart of accounts that will benefit you.
  • I consult with a CPA Accountant, who works with me, to​ make sure that your QuickBooks desktop will be utilized​ to its full potential for your Tax Accountant and for​ Reporting. ​
  • I want to maximize your businesses potential by helping​ create a budget or reports that will benefit how you​ want your business to grow. ​

Flow of Accounts

  • Monthly or Yearly Reconciliations
  • Accounts Payable + Accounts Receivable
  • Bill Payments

Project ​Coordination + ​Notary

I have been a Project Coordinator for over 15 years ​in the Architectural, Engineering and Construction ​Industry. A Project Coordinator is similar to a ​Director of Operations. I organize, coordinate and ​make sure your documentation flows from beginning ​to end. This is not just for an Architectural Projects ​but for any industry. As Director of Operation for an ​IT company for the past 2 I understand that my ​skillset is transferable to all industries.

I can help your business run smoothly, with document ​control, templates, reports and timely execution.

Document COntrol

  • Company Start-up + Documentation of Business ​Specific Financials
  • Contract and Fee Proposal Preparation
  • Construction Management and Drawing Management

Administration

  • Company + Industry Templates for a cohesive ​business brand
  • Familiar with many databases and CRM's
  • Architectural Specifications
  • Training in specific software to maximize the benefits ​for everyone in your team.

Notary

  • Mobile Notary Services in Portland Metro Area - 7 days a week
  • $10 per Signature and Stamp
  • Travel Fees $30 within SW Portland; $65 outside SW Portland

Event ​Coordination

Reimagining memories and wayfinding for your events. ​Let me make your events flow!

Over my many years as an Administrator, I have ​orchestrated many events for firms and individuals. ​Using my a unique skillset from my prior years as a ​Stager and Coordinator for Architecture firms, I have ​a knack for wayfinding and presentations. I don't ​work off one-size fits all templates, I create one of a ​kind signage and slideshows for your events.

Wayfinding

  • Create a signage package that matches your event
  • Provide 4-5 mock-up options
  • Customized signage and layouts based on location map
  • Work with vender for ordering signage
  • Create signage to make sure your guests can flow ​through your event

PResentations

  • Working with a universal slide show program
  • Create a template that coordinates with wayfinding ​signage
  • Provide 4-5 mock-up options and determine the length ​based on event
  • Reimagine your memories into a presentation
  • Creating books, give aways or other trinkets that will ​help enhance your event

Photo Capturing

  • Digitally Capturing your Historical Slides and Film
  • Scanning Precious Family Belongings
  • Organizing your photos, into folders for viewing


"My favorite part of working with individuals ​and small businesses is establishing ​connections and relationships."

Who I

Can Help

Individuals

  • Multiple Rental Properties
  • End of the Year Preparation for Tax Accountant
  • Project Coordination for Residential Construction
  • E​vent Coordination for Celebrations of Life, F​amily Events, and Weddings

Small Businesses

  • Small Architecture, Engineer and Contractors ​firms
  • Sub-Contractors
  • Micro-Businesses or Solo Practices
  • Small Restaurants
  • Events Coordination for Small Businesses and ​Solo Practices

Let's Work ​Together

email me

hello@adrienne-admin.com

give me a call

(925) 683 . 8429

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